Test pieces

Eugene Kuchynski — Fri, 24 Feb 2023 12:40:53 GMT

Current Revision posted to Wiki by Eugene Kuchynski on 2/24/2023 12:40:53 PM

General overview

This table allows to create test pieces for different language pairs and specializations, select predefined proofreaders who will be checking submitted tests, and configure automatic offerings of tests pieces to vendors who add corresponding languages and specializations to their profiles.

You start with navigating to Reference data > Test pieces, to open list of tests:

To add or edit a test piece, click New or select any existing test piece:

Name. Just short name of a test piece, which will help to select it from drop-down lists or mail messages.

Language pair and Specialization. Pair of values which describes target language and domain of a test piece.

Offer to new vendors. Allows to enable or disable test piece. When checked, vendors will receive an offer to pass this test piece once they add matching language pair or specialization to their profile.

Notes. Internal notes for managers.

Instructions for vendor. Visible notes/instructions for vendors passing this test.

Proofreaders. This table allows to add desired vendors who will be checking submitted test pieces. It is not mandatory to fill this table, but if you know in advance list of persons whom you'd like to entrust reviewing, you can add these persons here. Additionally, if proofreader works on paid basis, mark Paid review box. For such proofreaders, TBM will create translation assignment and PO when sending a test for reviewing.

Source text. Just a text to translate. Formatting is not supported here, so it should be plain multi-line text.

Manual test piece allocation

Manager can manually assign test piece to a vendor. It could be helpful if you don't use vendor portal and automatic offerings.

To manually assign a test piece, open vendor editing form and switch to the Test pieces tab. On this tab, add a new test piece: click New, then select test piece from drop-down menu, and save changes. After new test piece appears in the table, click Send button to generate mail message.

Mail message composing window opens:

Check if all is correct and click Send. Then you can click OK to close a message and return to a vendor profile.

Automatic test piece offerings

If you use vendor portal, test pieces could be offered automatically. It happens in 2 situations: when vendors logs on into the system, or when vendor edits own profile and adds new languages or specializations. In both cases, if system finds any enabled test piece which still wasn't added to a vendor profile, it displays a dialog offering to take a new test piece(s):

Vendor may accept or decline new tests. If vendor declines to take them, system won't offer same tests anymore. If vendor accepts them, test pieces will be added to a profile, where vendor can view them and process.

Manually adding test pieces by vendors

If vendor declined a test piece once, but later decides to take it, it's possible to do from a dashboard or profile in the vendor portal. To do this, logon onto the system and:

From the dashboard, scroll to the Test pieces widget and click Add new test
Open your profile (user name in the top right corner > My profile), then switch to the Test pieces tab and click Add new test button:

A dialog will be displayed where you can choose from available test pieces. Select one or multiple tests and click OK to add them to a profile. After that, you can start working on them.

Submitting tests

Vendors can self-submit tests when they're done. To do this, open your profile, switch to the Test pieces tab, open any test piece with 'In work' status and enter value into the Target text field. Then, in the list of tests, click Submit button. Manager will get notification about submitted test and take appropriate action.

Reviewing test pieces

After getting a notification about submitted test piece, open vendor profile and find it by reference number. Test piece will have Submitted by vendor status. To send a test to proofreader, select it and click Send for review button:

If you added default proofreaders, drop-down menu under this button will display list of these vendors. Otherwise, there will be only one option: Empty recipient. Selecting this option will create a new e-mail message with details of selected test piece, but with empty recipient. You're free to select recipient on your own.

If you select one of predefined vendors, application may behave differently depending on settings:

If this proofreader has Paid review mark, then TBM will create translation assignment, one task with automatically calculated number of target words, generate PO for this work and e-mail message with attached PO and test piece details. Then, translation assignment window will be shown, where you can make any changes. Create email message can be found under Mail messages tab.
If proofreader hasn't Paid review mark, only e-mail message will be created, as with Empty recipient option, but proofreader's details will be added to the Recipients table, so you can just click Send button to quickly send a message.

Informing vendors about test piece results

After you get reviewed test piece from a proofreader, you can quickly find it in the system by reference number:

Open list of vendors
Click a button to view all test pieces from all vendors:
Find test piece by reference number
Open it and provide score and comments for vendor
Depending on a score, test piece will be highlighted with color: green - passed (score > 7). yellow - average (5-7), red - not passed (<5).
Click Send results button:
TBM will automatically notify a vendor by e-mail (you will see a confirmation in the right bottom corner):

Tags: reference data, test piece

Test pieces

Eugene Kuchynski — Fri, 23 Apr 2021 08:34:29 GMT

Revision 4 posted to Wiki by Eugene Kuchynski on 4/23/2021 8:34:29 AM

This is one of the basic reference data lists, which contain all units you work with. These units are used to measure jobs you perform. For example, translators use words, hours, pages as measure units.

When a new Unit is added, you specify the following attributes:

Name. This is the name of the unit displayed throughout the app and printed in documents.

Base unit. When base unit is specified, price pickup mechanism will take it into account, trying to determine default price for selected base unit and applying multiplier specified in the Adjustment factor field. For example, you may have the following units: Default page, Page 1600 symbols, Page 1500 symbols with spaces, etc. In such case, you may select Default page as a base unit for Page 1600 symbols and Page 1500 symbols with spaces. And, while defining prices for your customers, specify prices only for Default page. In a real project, when you select one of dependent units, the system will pickup a price for base unit and apply adjustment factor to a detected price.

Is time. Flag which signals that a particular unit is used to measure time.

Flat rate. You can check this setting when the unit supposes to enter final amount in the job task instead of its calculation using "Price x Quantity" formula. When this option is used, you enter corresponding volume in the Quantity field (for statistical purposes), Price field becomes un-editable, and then you enter fixed amount in the Amount column. Is time. This checkbox allows to specify that current unit is used to count time. Otherwise, this unit is used to measure volume. It affects on price list generation - SDL Trados Business Manager will apply fuzzy factors only to those units which are used to count volumes, not time.

General adjustment factor. Default value for this field is 1. It is used to express all volumes in some 'average' unit, allowing to get weighted (average) quantity for all jobs in a single table column regardless of units used in job tasks. When SDL Trados Business Manager calculates average volume, it divides quantity by this factor (so, adjustment factor is a divider in formula).

In other words, no matter if you count your jobs by words or by hours. Adjustment factor allows to get weighted (average) volume of all jobs. You are free to choose which unit will be a "base unit" - it will simply be that unit whose adjustment factor is set to 1 (in a case when Base unit field is empty). For example, if base unit is "words", set adjustment factor for Words unit to 1. And then estimate adjustment factors for other units knowing that one (1) is used for Words. For example, if one line is 55 characters, which is approximately 11 words, set this value as adjustment factor for Lines unit. If you translate 300 words per hour, use this value as an adjustment factor for Hours units.

When you generate charts, Adjustment factor allows to make it possible to include quantities in different units into a single chart. Additionally, Translation job list table contains Weighted volume column, which allows to summarize values in this column.

Note
Weighted volume value, calculated using Adjustment factor, is intended only for estimation purposes, and shows average volumes for your convenience, allowing to quickly estimate how 'large' particular job is.

Unit weights allows to further configure adjustment factor on a per-service basis. Sometimes you know that average amount of work completed when providing one or another type of service using the same unit could be different. For example, translating and proofreading same amount of words are different works, where proofreading is much faster (approximately, by 30%). Based on this, you may provide additional line in this table for the Words unit:

Example
Adjustment factor for words - 1, for hours - 500.
Unit weights contains additional factor for Proofreading which is equal to 0.33.
Job contains 5000 words for translation and 5000 words of proofreading.
Average volume = 5000 x 1 x 1 + 5000 x 0.33 = 5000 + 1650 = 6650.

Tags: reference data, test piece

Test pieces

Eugene Kuchynski — Fri, 23 Apr 2021 08:33:20 GMT

Revision 3 posted to Wiki by Eugene Kuchynski on 4/23/2021 8:33:20 AM

General overview

You start with navigating to Reference data > Test pieces, to open list of tests:

To add or edit a test piece, click New or select any existing test piece:

Name. Just short name of a test piece, which will help to select it from drop-down lists or mail messages.

Language pair and Specialization. Pair of values which describes target language and domain of a test piece.

Notes. Internal notes for managers.

Instructions for vendor. Visible notes/instructions for vendors passing this test.

Source text. Just a text to translate. Formatting is not supported here, so it should be plain multi-line text.

Manual test piece allocation

Manager can manually assign test piece to a vendor. It could be helpful if you don't use vendor portal and automatic offerings.

Mail message composing window opens:

Check if all is correct and click Send. Then you can click OK to close a message and return to a vendor profile.

Automatic test piece offerings

Manually adding test pieces by vendors

If vendor declined a test piece once, but later decides to take it, it's possible to do from a dashboard or profile in the vendor portal. To do this, logon onto the system and:

From the dashboard, scroll to the Test pieces widget and click Add new test
Open your profile (user name in the top right corner > My profile), then switch to the Test pieces tab and click Add new test button:

A dialog will be displayed where you can choose from available test pieces. Select one or multiple tests and click OK to add them to a profile. After that, you can start working on them.

Submitting tests

Reviewing test pieces

If you select one of predefined vendors, application may behave differently depending on settings:

If this proofreader has Paid review mark, then TBM will create translation assignment, one task with automatically calculated number of target words, generate PO for this work and e-mail message with attached PO and test piece details. Then, translation assignment window will be shown, where you can make any changes. Create email message can be found under Mail messages tab.
If proofreader hasn't Paid review mark, only e-mail message will be created, as with Empty recipient option, but proofreader's details will be added to the Recipients table, so you can just click Send button to quickly send a message.

Informing vendors about test piece results

After you get reviewed test piece from a proofreader, you can quickly find it in the system by reference number:

Open list of vendors
Click a button to view all test pieces from all vendors:
Find test piece by reference number
Open it and provide score and comments for vendor
Depending on a score, test piece will be highlighted with color: green - passed (score > 7). yellow - average (5-7), red - not passed (<5).
Click Send results button:
TBM will automatically notify a vendor by e-mail (you will see a confirmation in the right bottom corner):

Tags: reference data, test piece

Test pieces

Eugene Kuchynski — Thu, 04 Jun 2020 12:33:21 GMT

Revision 2 posted to Wiki by Eugene Kuchynski on 6/4/2020 12:33:21 PM

General overview

You start with navigating to Reference data > Test pieces, to open list of tests:

To add or edit a test piece, click New or select any existing test piece:

Name. Just short name of a test piece, which will help to select it from drop-down lists or mail messages.

Language pair and Specialization. Pair of values which describes target language and domain of a test piece.

Notes. Internal notes for managers.

Instructions for vendor. Visible notes/instructions for vendors passing this test.

Source text. Just a text to translate. Formatting is not supported here, so it should be plain multi-line text.

Manual test piece allocation

Manager can manually assign test piece to a vendor. It could be helpful if you don't use vendor portal and automatic offerings.

Mail message composing window opens:

Check if all is correct and click Send. Then you can click OK to close a message and return to a vendor profile.

Automatic test piece offerings

Manually adding test pieces by vendors

If vendor declined a test piece once, but later decides to take it, it's possible to do from a profile in the vendor portal. To do this, logon onto the system and open your profile (user name in the top right corner > My profile), then switch to the Test pieces tab and click Add new test button:

A dialog will be displayed where you can choose from available test pieces. Select one or multiple tests and click OK to add them to a profile. After that, you can start working on them.

Submitting tests

Reviewing test pieces

If you select one of predefined vendors, application may behave differently depending on settings:

If this proofreader has Paid review mark, then TBM will create translation assignment, one task with automatically calculated number of target words, generate PO for this work and e-mail message with attached PO and test piece details. Then, translation assignment window will be shown, where you can make any changes. Create email message can be found under Mail messages tab.
If proofreader hasn't Paid review mark, only e-mail message will be created, as with Empty recipient option, but proofreader's details will be added to the Recipients table, so you can just click Send button to quickly send a message.

Informing vendors about test piece results

After you get reviewed test piece from a proofreader, you can quickly find it in the system by reference number:

Open list of vendors
Click a button to view all test pieces from all vendors:
Find test piece by reference number:
Open it and provide score and comments for vendor
Depending on a score, test piece will be highlighted with color: green - passed (score > 7). yellow - average (5-7), red - not passed (<5).
Click Send results button:
TBM will automatically notify vendor by e-mail:

Tags: reference data, test piece

Test pieces

Eugene Kuchynski — Thu, 04 Jun 2020 12:28:35 GMT

Revision 1 posted to Wiki by Eugene Kuchynski on 6/4/2020 12:28:35 PM

General overview

You start with navigating to Reference data > Test pieces, to open list of tests:

To add or edit a test piece, click New or select any existing test piece:

Name. Just short name of a test piece, which will help to select it from drop-down lists or mail messages.

Language pair and Specialization. Pair of values which describes target language and domain of a test piece.

Notes. Internal notes for managers.

Instructions for vendor. Visible notes/instructions for vendors passing this test.

Source text. Just a text to translate. Formatting is not supported here, so it should be plain multi-line text.

Manual test piece allocation

Manager can manually assign test piece to a vendor. It could be helpful if you don't use vendor portal and automatic offerings.

Mail message composing window opens:

Check if all is correct and click Send. Then you can click OK to close a message and return to a vendor profile.

Automatic test piece offerings

Manually adding test pieces by vendors

A dialog will be displayed where you can choose from available test pieces. Select one or multiple tests and click OK to add them to a profile. After that, you can start working on them.

Submitting tests

Reviewing test pieces

If you select one of predefined vendors, application may behave differently depending on settings:

If this proofreader has Paid review mark, then TBM will create translation assignment, one task with automatically calculated number of target words, generate PO for this work and e-mail message with attached PO and test piece details. Then, translation assignment window will be shown, where you can make any changes. Create email message can be found under Mail messages tab.
If proofreader hasn't Paid review mark, only e-mail message will be created, as with Empty recipient option, but proofreader's details will be added to the Recipients table, so you can just click Send button to quickly send a message.

Informing vendors about test piece results

After you get reviewed test piece from a proofreader, you can quickly find it in the system by reference number:

Open list of vendors
Click a button to view all test pieces from all vendors:
Find test piece by reference number:
Open it and provide score and comments for vendor
Depending on a score, test piece will be highlighted with color: green - passed (score > 7). yellow - average (5-7), red - not passed (<5).
Click Send results button:
TBM will automatically notify vendor by e-mail:

Tags: reference data, test piece