The Portal version timeline reflects each version of a document or file that has been published from the CCMS. In certain cases, a version may have been published to the Portal in error and should no longer be accessible to Portal users. The editorial team can now withdraw any previously executed publish for a Collection when the associated document and file versions must be removed from the Portal.

From the Manage Releases page, a “Withdraw Publish” option is displayed against each live and preview publish (full and partial).

Withdraw a Publish

 On selecting the Withdraw Publish option against any existing Publishes for the Collection, a warning message is displayed indicating that all document and file versions associated with this publish action will be removed.

On proceeding with the withdrawal of the publish, no other publish can be initiated nor another publish withdrawn until the current withdrawal is complete. An email is generated when the publish is withdrawn and the Publish is displayed with an Output Type of “Withdrawn” on the Manage Releases page.

Portal Impacts

When a Publish is withdrawn, the version timeline for the documents and files that was created for that publish is removed from the timeline. Any associated content alerts on the Subscriptions Dashboard, as well as entries on the Publications & Announcements dashboard that relate to withdrawn versions, are also removed.

On withdrawing a Publish that included versions associated with Editorial Project Amendments, these versions will also be removed from the timeline of the source document.

When the final remaining version of a document or file is withdrawn from a Live Publication—across all Releases within that Collection—the corresponding Publication(s) will no longer appear on the Portal Homepage, as there are no longer any published versions of the associated content.

For a Draft Publication, when the final remaining version of a document or file is withdrawn for a specific Release, the Draft Publication(s) for that Release will also be removed from the Portal Homepage, as no published versions of any documents remain within that Release.