Can we create new versions of topics in bulk?

Question

Our editors would like to be able to create new versions for each topic that will be updated for the next release, and then assign those new versions to the various authors. It takes a lot of time to create new versions one by one but we are not seeing an option to multi-select and create new versions in either Content Manager or Publication Manager. Alas, I can't find an answer in the online help, which makes me suspect that it can't be done. But can it? Thanks!

Huntley Eshenroder · Accepted Answer

Perhaps this isn't supported but you can do it through Publication Manager. Open the publication in Publication Manager and go the Baseline tab. Select the topics you want to version and select Check Out from the context menu. When the Check Out dialog displays, make sure to select Apply To All (Create new version should already be selected.). The properties for each topic will open in succession and you can modify the metadata and assign the author. Depending on how your system is configured, the new versions will likely open in your XML editor. In XMetaL at least, you can choose Check in All...

Kurt Van Deun · Answer

Hey Regina 
 
Your observation is correct. There is no direct ability to create a "New Version" on multiple objects at the same time. This may relate to the fact that a user normally has to set certain metadata (or workflow). 
 
But maybe the following workaround may help you: 
- open the publication and go to the baseline view 
- select the topics that you want to create a new version for 
- right-click and select check-out 
- a dialog pops-up telling you the object is released and asks if you want to create a new version 
- select the "new version" and make sure to select "Apply to All" 
- then the properties dialog for the first object pops up; just click OK to accept the default values 
- repeat this for all objects 
- when done, all new versions have been created 
- select these objects again in the baseline and undo checkout 
- you can select them again to change the reviewer etc in batch 
 
Best regards, 
Kurt

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Can we create new versions of topics in bulk?