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Allow deleting files from projects without deleting the whole project - e.g. for confidentiality reasons

Sometimes we have projects with high confidentiality where we would like to be able to delete any project related files after finalizing the translation.

Besides confidentiality data protection with regards to names or other personal information would also be a reason for us to delete files from existing projects after finalization.

Iris Düwel
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  • Hi Iris, thanks for raising this suggestion, and to Ilka and Paula for your subsequent comments.

    To summarize, I believe there are two scenarios when it would be useful to physically delete files from a project:

    1. When files are uploaded in error, or it is no longer necessary to deliver individual files within a project
    2. When files should be deleted for security or confidentiality reasons, after delivery of a project.

    For scenario 1, I don't think we should restrict when files should be deleted. It should be possible to delete files at any point prior to project completion.

    For scenario 1, is it fair to assume you would no longer want to include the word count statistics for deleted files in reports, or for these files to be visible in the UI? On the contrary, for files deleted under scenario 2 (for confidentiality reasons), it would still be important to report on the data associated with those files and have visibility in the UI.

    Where you have a requirement to delete files for confidentiality reasons (scenario 2), would this apply to individual files within a project or could the rule be applied to all files in a specific project? For example, a more generic approach we might take for scenario 2 would be to introduce a new project/project template level setting that would mandate for all files in a project to be physically deleted a set number of days after project completion/archiving.

    Looking forward to receiving feedback from you and other Community members on these points so we can validate the requirements and consider potential solutions.

    Cheers,

    Ian

  • in reply to Ian Parnell

    Hi Ian,

    yes, for scenario 1 we would no longer need or want the selected files to be part of the reporting. And they don't have to be visible anymore. 

    And yes, for scenario 2 we would still need the statistics to be part of the reporting after deleting the files and have information on the files still available. With regards to data protection though, we have to keep in mind, that file names might also contain confidential data. But I guess for a scenario like that, we should talk to the clients to adjust file names accordingly when starting a project. 

    I think, it's not possible to answer your last question with either yes or no. It could be both. Your suggestion might work for some projects but not for all. I think it would still be good to have the option to delete only selected files from a project.

    Feel free to reach out to me for further discussion on this topic. This is quite an important topic for us. 

    Iris

Comment
  • in reply to Ian Parnell

    Hi Ian,

    yes, for scenario 1 we would no longer need or want the selected files to be part of the reporting. And they don't have to be visible anymore. 

    And yes, for scenario 2 we would still need the statistics to be part of the reporting after deleting the files and have information on the files still available. With regards to data protection though, we have to keep in mind, that file names might also contain confidential data. But I guess for a scenario like that, we should talk to the clients to adjust file names accordingly when starting a project. 

    I think, it's not possible to answer your last question with either yes or no. It could be both. Your suggestion might work for some projects but not for all. I think it would still be good to have the option to delete only selected files from a project.

    Feel free to reach out to me for further discussion on this topic. This is quite an important topic for us. 

    Iris

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