Thank you, Teresa, for your reply

Indeed, currently Where Used feature in all Desktop Clients (Xmetal, Oxygen, or Pub Manager) is always showing the last version of the object in which the referenced topic was used.

Just in case, to bring clarity, the last version of the object in which the topic is used does not mean that this version is the current last version of the object. 

This is the behavior you would like to improve, so it will simplify your process of marking certain topics as "archived".

Organize Space does mention all versions that reference the topic. However, it also does not specify if the current last one mentioned is a real last one.

Behavior in both types of clients Desktop and Organize Space is by design, we do list all versions that have a reference to a topic since all of them mention current relevant usage of the topic.

What can be improved as a suggestion: we can add additional information and show if the version in the list is the historical version.

As an example: version 1 historical version, version 2 historical version, version 3.

Here version 3 is the current last one. 

Would like to know your opinion.

Thank you

Thank you for your prompt response, and I'm glad to provide more details on the idea:

- It applies to Xmetal - Tridion Docs.
- We are currently using Tridion Docs 14.
- Regarding the retiring process: Final Step for Retired Topics: Retired topics are moved to a dedicated folder rather than being deleted. This helps maintain a record and facilitates future reference. We carefully review the 'where used' connections for each retired topic to eliminate any references from the latest versions of 'active' topics (i.e., non-retired). After the removal process from the 'where used' window, our aim is to ensure that the retired topic no longer shows links in the 'where used' window. Unfortunately, in some cases it links to older 'released' versions of 'active' topics creating confusion and duplicate work.

If you need additional information, feel free to reach out. I appreciate your interest.

Thank you for your prompt response, and I'm happy to provide more details:

- It applies to CMS Xmetal - Tridion Docs.
- We are currently using Tridion Docs 14.
- Regarding the retiring process final step in our team: Retired topics are moved to a dedicated folder rather than being deleted. This helps maintain a record and facilitates future reference. We carefully review the 'where used' connections for each retired topic to eliminate any references from the latest versions of 'active' topics (i.e., non-retired). After the removal process, our aim is to ensure that the retired topic no longer links to active topics in the 'where used' window. Seeing some topics still linking to the older 'released' versions, creates confusion and duplicate work.

If you need additional information, feel free to reach out. I appreciate your interest.

Hello Teresa Chiaravalloti 
First of all, thank you for your idea
Can you please provide more information to help us understand it better?
- What product are you referring to? Is it Publication Manager, Web Client, or Organize Space?
- What suite version are you using? Tridion Docs 14 SP3, Tridion Docs 15?

Additional questions about the retiring process of the topic(s)

- What is the final step for a topic when it is retired? Is it moved to a specific folder or deleted?