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Excluding folders from Repository Search?

Rhonda Fitzgerald

Is there a way to exclude certain folders in the Repository from Search results?  We have a lot of EOL and Archived content that I don't want always want to see results for.  We are using KC 2016, version 12.0.2417.
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  • 0 in reply to Pam Noreault

    Thanks Pam.  We actually DO have Expired and Archived statuses defined.  I hadn't noticed them before.  

    Screenshot of Trados Studio showing a table with status transitions. First row: Released to Expired by Administrator. Second row: Released to Archived by Administrator for Map objects. Third row: Released to Archived by Administrator for Library topic objects.

    So, based these definitions, a user in the Administrator's group can move any Released object to the Expired status, but only maps and library topics can be moved from Released to Archived.   Does moving to Archived do something different than moving to Expired?  What do these status mean typically?

    1) Can I setup Draft objects to move to either of these statuses?  

    2) Would it make sense to setup a workflow to move Archived or Expired objects back to Draft?  Just in case something becomes active again?  
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    [edited by: Trados AI at 6:36 AM (GMT 0) on 5 Mar 2024]
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  • 0 in reply to Rhonda Fitzgerald
    Hi Rhonda, Workflow status names can be what you want them to be so Expired and Archived are pretty much the same. For you, it looks like you can use either of these from the screen shot. To verify, make sure all the objects you want to expire or archive have that workflow status available (it's assigned to Admins only right now). All it does it set the workflow status on the object. I wouldn't advise the Achrived or Expired to Draft because that will take that object that is in a released type workflow status and move it back to Draft. If you want something like that, make it Archived or Expired to Released and then you force the author to create a new version or a branch and preserve that previous released object. (Both are Archived and Released are considered released workflow statuses - you can check this in your system by looking at the workflow status properties.)

    Pam Noreault | Knowledge Center Solutions Architect