Access settings in Access Management

I'm evaluating Tridion Docs 15.1.2 and have a question regarding Access Management.

I'd like to know the purpose of access settings in Access Management. When a new user account is registered with any identity provider, the checkboxes for all access settings become unchecked. Even so, the newly added user can use Publication Manager and Organize Space. How do the access settings affect the Tridion Docs operation?

Access Management interface showing user details, access settings, and roles for Tridion Docs applications. All checkboxes under Applications and Services are unchecked.



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[edited by: RWS Community AI at 7:30 AM (GMT 1) on 26 Jun 2025]
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  • Hi Naoki,

    Your assumption is correct, althought not visible in the UI.
    As shown on your screenshot above the selected 'applications' and 'services and roles' are available for the user through the global definition.
    If the user has in his/her claim the role 'Administrator' enabled the selection for that definition would be available.

    On the user level you can additionally enable 'Applications' and/or 'Services and roles'. This would show by the selected checkboxes for the user (on the user specific screen). However the items enabled through the identity provider are not represented on the user screen.
    So the user screen only shows the changes/exceptions introduced specifically for that user and not the fully available set of options.

    So although the checkboxes are all deselected on the user screen, the selection of the identity provider screen is what is available and enabled.

    Kind Regards,

    Raf

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