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Does anyone use toggl for timetracking their work?

Paul

Hi,

I'm interested in looking at the APIs for toggle to see whether it's worth creating a plugin for this application or not.  I came across them courtesy of  and have since learned they do have an API.  Putting in the effort to look at this won't be worth it if nobody uses them so I thought I'd ask here.

The website is:

https://www.toggl.com/

Looking forward to your feedback if you are aware of them, use them, or tried them and dropped them?  Would it be worth investing time and resource investigating a plugin to these guys?

Regards

Paul

Paul Filkin | RWS Group

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  • 0
    Hi, Paul! I use Toggl for my business, day in and day out. At the end of the week, I have typically tracked 85-90% of my work activities. I track all my project-related activities (editing time, file prep, TM updates as it pertains to a particular project, glossary updates, quoting, client emails/calls), to admin work (invoicing, accounting). At the end of the project, I know exactly how much time the project took from the moment I received the first client email until completion. I then use this information to compare it against my quote. Their online platform is really simple to use.
  • 0 in reply to Micaela Novas
    Hi , and ,

    Thanks for your feedback. So far then would this be a summary of what you would see as helpful? Note that I don't know what's possible yet but I'm looking for a starting point:

    1. New ribbon group for Toggl
    2. Icon that takes you to a setup location for your activities in Toggl
    3. Icon that lets you start the clock for a specific activity
    4. Icon that stops the clock
    5. Some sort of reporting link - maybe as simple as an icon that takes you to Toggl for the reports?
    6. All recording should also tag the following (if there is somewhere in Toggl to store this information):
    - the project name
    - the file name

    So basically four icons in a new ribbon group. Does that sum up at a high level the way you see this working? I thought about some automated start/stop the clock as we have with Qualitivity but there isn't always a trigger for this based on the things you mention Micaela so this is why I'm thinking a simple way to be able to start stop the clock from within Studio for Studio related activities.

    Thank you

    Paul

    Paul Filkin | RWS Group

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  • 0 in reply to Paul

    I just signed up to Toggl and can see a few more things of interest now:

    • Activities (the type of thing you are doing - translating/reviewing/project management/invoicing etc.) - some will be user defined but I guess we could automatically create some based on Studio activities
    • Projects - need to match a Studio project?
    • Clients - could be linked to the Client field in Studio
    • Teams - not sure how you would see this being used?
    • Workspaces - not sure how you would see this being used?
    • Tags - this could be useful for the filename for example, or even the names of who worked on a file based on userid?  What else might this be used for?

    It does look like an interesting application and I definitely think the reporting needs to be done in Toggl so we just need to look at how users would make use of this in practice via Studio.

    Paul Filkin | RWS Group

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  • 0 in reply to Paul

    I just signed up to Toggl and can see a few more things of interest now:

    • Activities (the type of thing you are doing - translating/reviewing/project management/invoicing etc.) - some will be user defined but I guess we could automatically create some based on Studio activities
    • Projects - need to match a Studio project?
    • Clients - could be linked to the Client field in Studio
    • Teams - not sure how you would see this being used?
    • Workspaces - not sure how you would see this being used?
    • Tags - this could be useful for the filename for example, or even the names of who worked on a file based on userid?  What else might this be used for?

    It does look like an interesting application and I definitely think the reporting needs to be done in Toggl so we just need to look at how users would make use of this in practice via Studio.

    Paul Filkin | RWS Group

    ________________________
    Design your own training!
    You've done the courses and still need to go a little further, or still not clear? 
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  • 0 in reply to Paul

    I agree that most things are user-defined, as to which level people want to assign to a Trados Project.

    Here is how I personally use all the different things in Toggl:

    • Activities (I'm guessing this means the Time Entry that is being tracked): each one can be given a Description (type in anything), a Project (select or create) and Tags (select or create). I usually just add a Project.
    • Projects: Yes, for me, this is the Studio project.
    • Clients: Could be linked to the Client field in Studio if the plugin is also going to be able to create Toggl Projects.
    • Teams: This is for groups of people who use Toggl to work on projects together, so, as a single freelancer, I've never used it.
    • Workspaces: I have two workspaces: Billable (which is where I put translation projects) and Unbillable one (for logging bookkeeping etc.). Each Project must be assigned to a Workspace when it is created, so if the plugin is going to be able to create Toggl Projects, it would need to read the Workspaces created by the user and be able to select one. Like Clients, no need to worry about this if the plugin is just creating Activities.
    • Tags: I haven't thought of any information I would find useful here.

    Workspaces is pretty cool, since the report data for one is completely separated from the others. So I would think that most people using Studio would want all their Studio Activities in the same Workspace.
  • 0 in reply to Paul
    Paul,
    I provide my thoughts below as they pertain to my personal use of Toggl:

    1. New ribbon group for Toggl--[MN] Great!
    2. Icon that takes you to a setup location for your activities in Toggl--[MN] Note that my setup is pretty straight-forward, so I create and edit projects on the Timer page. You may want to look at whether this icon should take you to the "Manage" pages (project, clients, tags).
    3. Icon that lets you start the clock for a specific activity--[MN] The same "button" can be used to start and stop the clock--the icons would simply change to Play and Stop.
    4. Icon that stops the clock
    5. Some sort of reporting link - maybe as simple as an icon that takes you to Toggl for the reports?--[MN] Correct, an icon that takes you to Toggl's reports page. Reports are easy to run, so no need to have the API run a report for you (in my humble opinion, but there might be a case for that too)>
    6. All recording should also tag the following (if there is somewhere in Toggl to store this information):
    - the project name
    - the file name
    [MN] I personally don't see a need to track the file name in Toggl, just project name/number. But I can imagine there might be reasons to track the file name? I personally don't have a need to track time by client, but I can see how useful that might be.

    Activities (the type of thing you are doing - translating/reviewing/project management/invoicing etc.) - some will be user defined but I guess we could automatically create some based on Studio activities.
    [MN] You may want to check with users who already separate Toggl tracking by activities. For me, I assign a project number and don't distinguish whether I'm translating or editing. Then I have projects labeled "Invoicing", "Accounting", etc. for admin tasks that don't apply to a specific project.

    Projects - need to match a Studio project? [MN] My project numbers in Toggl match the project number I assign in Studio

    Clients - could be linked to the Client field in Studio [MN] yes. I don't have this field set up, but I can see how it would be good to have this option.

    Teams - not sure how you would see this being used? [MN] In my case and for large projects, sometimes there is more than one person managing the project. So I set up all users under Teams.

    Workspaces - not sure how you would see this being used? [MN] From my perspective, I don't see a use for this feature.

    Tags - this could be useful for the filename for example, or even the names of who worked on a file based on userid? What else might this be used for? [MN] I imagine this can be used to tag the project type, say "Employee Handbook", "Patent", so you can then filter by similar projects. I don't currently use this feature.
  • 0 in reply to Micaela Novas
    Thanks ,

    I'm kind of disappointed that we now only have one person using this... or hundred/thousands who just didn't see this opportunity. It's going to be hard to prioritise this work even though I'd love to do this for you, but with only one user there isn't a lot of ROI for the effort. Our APIs are also open so maybe it'll work the other way around and someone at Toggl might be interested to created a plugin for Studio so they can add it to their product add-ons list.

    I'll add this to our backlog and we'll revisit it later on... hopefully there will be more interest by then.

    Regards

    Paul

    Paul Filkin | RWS Group

    ________________________
    Design your own training!
    You've done the courses and still need to go a little further, or still not clear? 
    Tell us what you need in our Community Solutions Hub

  • 0 in reply to Paul
    Let's wait and see if anyone else spots the query. I'll tweet and see if we get more.
    Micaela's answers cover this more deeply than mine would, so I don't have anything insightful to add.