How to exclude/include certain elements from the source file and therefore from the word count in Trados Studio 2022

Question

Hi Trados Studdio Team,

I would like to know how to exclude/include certain elements (such as numbers, hyperlinks, alt text, etc.) from the word count and I would also like to know how to lock segments and exclude them from the word count.

Below you'll find a screenshot of the Word file I want to exlude hyperlinks from:

Screenshot of a Word document with a list of hyperlinks related to refugee organizations, each hyperlink is labeled with the organization's name.

Now, I try to do this in two different ways:

1. I go to File Type Identifier > Microsoft Word 2007-2019 > Common > and I unchecked the box "Extract hyperlink". However, the links were not extracted when I finish creating the project and they still appear in the wordcount
Trados Studio interface showing the translation of the Word document with hyperlinks still included, indicating that the 'Extract hyperlink' option did not work as intended.

1. I go to File Type Identifier > Microsoft Word 2007-2019 > Embedded content > Enable embedded content processing > Extract in all paragraphs > Tag definition rules > Add... and here is where I no longer know how to proceed

Trados Studio dialog box for adding or editing an embedded content rule with fields for 'Start Tag' and 'End Tag' and options for 'Translate' and 'Formatting'.

Thank you!

Generated Image Alt-Text
[edited by: Trados AI at 3:58 PM (GMT 1) on 4 Apr 2024]

RWS Community AI · Accepted Answer

Hello, 
 To exclude/include certain elements from the source file and therefore from the word count in Trados Studio 2022, you can follow these steps: 
 Step 1: Open your project in Trados Studio 2022. 
 Step 2: Go to "File Type Settings" and select the file type you are working with (in your case, Microsoft Word 2007-2019). 
 Step 3: Under the "Common" tab, you can choose to include or exclude certain elements such as hyperlinks by checking or unchecking the corresponding boxes. 
 Step 4: To exclude these elements from the word count, you need to lock the segments containing these elements. To do this, go to the "Editor" view, select the segments you want to lock, right-click and choose "Lock". 
 Step 5: To exclude locked segments from the word count, go to "Project Settings", then "Batch Processing", and select "Exclude locked segments from analysis". 
 Regarding your issue with hyperlinks still appearing in the word count, it seems like there might be a misunderstanding about the "Extract hyperlink" option. Unchecking this box means that Trados Studio will not separate the hyperlink into a different segment, but it will still be included in the word count because it is part of the text. If you want to exclude hyperlinks from the word count, you need to lock the segments containing hyperlinks. 
 As for your second method, the "Tag definition rules" option is used to define how Trados Studio should handle certain types of tags in the source file. If you want to exclude certain elements from the word count, you should lock the segments containing these elements, not define them as tags. 
 I hope this helps! If you have any other questions, feel free to ask. 
 Best regards, 
 RWS Community AI

Daniel Hug · Answer

Virginia Seggiaro 
 I tried to exclude text from translation, and it worked quite well for me: 
 
 Using the Word filetype you mention, I arrive here:

Whatever is and is not counted... Trados counts far less, which makes me believe it does NOT count content in tags (would not make much sense, think of formats like IDML...) 
 However, word and character count is surprisingly unstandardized: https://multifarious.filkin.com/2022/07/30/character-counts/ 
 I achieved this using the embedded content processor (like you), excluding [\d-]+ for "phone numbers", I unchecked "extract hyperlinks, which worked fine, and I formatted the names in Word to be "Subtle emphasis" and then excluded all character styles containing "subtle" from translation. 
 BTW I think there is a misunderstanding as to what a hyperlink is: The link TEXT is still extracted, but not the link itself. If you extract the link it looks like this: 
 
 There are a million ways to achieve what you want to achieve. 
 Daniel

Paul · Answer

Virginia Seggiaro 
 I think you may be misunderstanding how this works. Extracting hyperlinks is a feature that supports you actually changing the hyperlink itself and not just the text around it. So if you extract them you get this: 
 
 Now you can change the links themselves. In your screenshot you didn't extract them so they are not available to change, but they are still in the document and you need to be able to handle the tags appropriately for the text you will translate. 
 On the analysis. Normally you would be translating the text so it's important this is in the analysis. With the hyperlinks extracted I have this wordcount (using the text you have shown): 
 
 If I don't extract them I get this: 
 
 Note the number of placeables has reduced by the extracted hyperlinks that are not in the non-extracted file. I've shown them below for two reasons:

you can see all six placeables so this matches the analysis 
 you can see they are placeables because they receive the AT status (Automated Translation) and in the active segment they will be underlined in blue 
 since they are underlined in blue they are seen as one placeable as they can be placed in one go: (1) underlined and highlighted when selected (2) Ctrl+comma selects the placeable and also provides it in the target so it can be entered 
 
 You may know all of this, but I wanted to make sure since in reality these hyperlinks are not in the analysis count, only the text for translation is. If you don't wish to translate this text then you have two options in a Word file I think because you cannot use embedded content here: 
 
 you segment the text so that the hyperlinks are always on their own, or 
 you hide hyperlinks in Word before you prepare your project 
 
 I think the second is probably the best idea. To do that search and replace hyperlink style with Hidden font format like this: 
 
 Then when you analyse the file in your project you get this: 
 
 This is because by default hidden text is not extracted for translation, which in this case is what you're trying to achieve, However, note that you will have to deal with the increased tags: 
 
 Virginia Seggiaro said: I would also like to know how to lock segments and exclude them from the word count. 
 Lock a segment, or segment, by selecting them and pressing Ctrl+L. Then exclude them from your analysis in the Analyze Files Settings for your project:

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How to exclude/include certain elements from the source file and therefore from the word count in Trados Studio 2022