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How can I make Studio 2024 extract Word objects embedded in Word files for translation?

Alessia Nasini

We are translating a set of Word documents bearing each quite a few Word objects embedded.

An example is the screenshot below:

Screenshot of a Word document showing the title 'Overview of Operation Procedure' and a section titled 'Overview of Software System' with a diagram comparing MCOSMOS and VISIONPAK-PRO.

Unfortunately, none of the embedded object is extracted for translation in Studio.

Please find below a screenshot of the Studio file type settings as well as SDLXLIFF preview.

Screenshot of Trados Studio file type settings under 'Common' with options like 'Extract mathematical expressions' and 'Extract contents of embedded Excel charts and sheets' checked.

Screenshot of Trados Studio file type settings under 'Embedded content' with the option 'Enable embedded content processing' unchecked and no tag definition rules added.

Screenshot of SDLXLIFF preview in Trados Studio showing segments 11 to 17, with untranslated content from embedded Word objects missing after segment 15.

In this last screenshot, the text from the Word embedded object should have been inserted after segment 15 (Basic Operation Flow in segment 16 is the subsequent heading).

The option for extracting Excel embedded files is ticked, but of course does not have an impact since the object is a Word object.

We also try to tick "Enable embedded content processing" but with no further rule added (since we have no clue of what rule we could add), and the result is the same.

We have found a kind of manual workaround (extracting the embedded items from the unzipped Word assets) but of course this takes time to reinject the embedded files back. On top of this, with very big files it may happen that you do not realize that there is embedded content until you finalize the file ending up with a lot of untranslated content and no time left to translate it.

Can anyone from RWS get back to me with some tips and tricks?

Thanks a lot,

Alessia

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[edited by: RWS Community AI at 3:02 PM (GMT 1) on 15 May 2025]
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    "Probability score": 0.7

    "Question improvement suggestion": Please provide the exact version of Trados Studio you are using and the operating system. Also, it would be helpful if you could share any error messages you encountered during this process.

    In the meantime, based on the information you have provided, here is a suggested answer to your question:

    Hello Alessia,

    It seems like you're having trouble with extracting Word objects embedded in Word files for translation in Trados Studio. Here are some steps you can try:

    Step 1: Open Trados Studio and go to "File" -> "Options" -> "File Types".

    Step 2: Find and select "Microsoft Word 2007-2019".

    Step 3: Under the "Common" tab, ensure that the "Extract embedded objects" option is checked.

    Step 4: Under the "Embedded Content Processors" tab, select "Microsoft Word 2007-2019".

    Step 5: Make sure the "Enable embedded content processing" option is checked.

    Step 6: Click on "New" to add a new rule. In the "Rule Editor", you can specify the conditions for the content you want to extract. For example, you can set the rule to extract all content.

    Step 7: Click "OK" to save the changes and try to open your Word file again in Trados Studio.

    Please note that this process should extract the content of the embedded Word objects for translation. However, if the embedded objects are in a format that Trados Studio does not support, they may not be extracted.

    I hope this answer addressed your question. If not, please reject the answer, add the question improvement suggestion information, and click the RWS Community AI checkbox on the right to try again.

    RWS Community AI
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  • 0 in reply to RWS Community AI
    RWS Community AI said:
    "Question improvement suggestion": Please provide the exact version of Trados Studio you are using and the operating system. Also, it would be helpful if you could share any error messages you encountered during this process.

    I use Trados Studio 2024


    RWS Community AI said:
    Step 3: Under the "Common" tab, ensure that the "Extract embedded objects" option is checked.

    There is no such option under the Common tab. The most similar option is "Extract contents of embedded Excel charts and sheets", but as far as I know this does not impact embedded word objects.

    RWS Community AI said:
    Step 4: Under the "Embedded Content Processors" tab, select "Microsoft Word 2007-2019".

    There is no such processor under this tab. The only tabs available are Plain Text, Microsoft Excel 2007-2019 and HTML 5.
    See screenshot below.

    Trados Studio Project Settings window showing the Embedded Content Processors tab. Listed file types include Plain Text, Microsoft Excel 2007-2019, and HTML 5 with corresponding IDs.

    Could you please modify your answer taking into account the new information I've given?
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    Generated Image Alt-Text
    [edited by: RWS Community AI at 3:43 PM (GMT 1) on 15 May 2025]
  • 0 in reply to Alessia Nasini

    "Probability score": 0.6

    "Question improvement suggestion": Please provide the operating system you are using. Also, it would be helpful if you could share any error messages you encountered during this process.

    In the meantime, based on the information you have provided, here is a suggested answer to your question:

    Hello,

    Thank you for providing additional information. It seems that the options available in your version of Trados Studio are different from what was initially assumed.

    Given the options available in your version of Trados Studio, you might want to try the following steps:

    Step 1: Open Trados Studio and go to "File" -> "Options" -> "File Types".

    Step 2: Find and select "Microsoft Word 2007-2019".

    Step 3: Under the "Common" tab, ensure that the "Extract contents of embedded Excel charts and sheets" option is checked. This option might also impact Word objects embedded in Word files.

    Step 4: Under the "Embedded Content Processors" tab, select "Microsoft Excel 2007-2019".

    Step 5: Make sure the "Enable embedded content processing" option is checked.

    Step 6: Click on "New" to add a new rule. In the "Rule Editor", you can specify the conditions for the content you want to extract. For example, you can set the rule to extract all content.

    Step 7: Click "OK" to save the changes and try to open your Word file again in Trados Studio.

    Please note that this process should extract the content of the embedded Word objects for translation. However, if the embedded objects are in a format that Trados Studio does not support, they may not be extracted.

    I hope this answer addressed your question. If not, please reject the answer, add the question improvement suggestion information, and click the RWS Community AI checkbox on the right to try again.

    RWS Community AI
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  • 0 in reply to RWS Community AI
    RWS Community AI said:
    Step 4: Under the "Embedded Content Processors" tab, select "Microsoft Excel 2007-2019".

    There is no such option under "Embedded Content Processors". Could you please rectify your answer?
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Reply Children
  • 0 in reply to Alessia Nasini

    "Probability score": 0.5

    "Question improvement suggestion": Please provide the operating system you are using. Also, it would be helpful if you could share any error messages you encountered during this process.

    In the meantime, based on the information you have provided, here is a suggested answer to your question:

    Hello,

    Thank you for your patience and for providing additional information. It seems that the options available in your version of Trados Studio are different from what was initially assumed.

    Given the options available in your version of Trados Studio, you might want to try the following steps:

    Step 1: Open Trados Studio and go to "File" -> "Options" -> "File Types".

    Step 2: Find and select "Microsoft Word 2007-2019".

    Step 3: Under the "Common" tab, ensure that the "Extract contents of embedded Excel charts and sheets" option is checked. This option might also impact Word objects embedded in Word files.

    Step 4: Make sure the "Enable embedded content processing" option is checked.

    Step 5: Click on "New" to add a new rule. In the "Rule Editor", you can specify the conditions for the content you want to extract. For example, you can set the rule to extract all content.

    Step 6: Click "OK" to save the changes and try to open your Word file again in Trados Studio.

    Please note that this process should extract the content of the embedded Word objects for translation. However, if the embedded objects are in a format that Trados Studio does not support, they may not be extracted.

    I hope this answer addressed your question. If not, please reject the answer, add the question improvement suggestion information, and click the RWS Community AI checkbox on the right to try again.

    RWS Community AI
    emoji
  • 0 in reply to RWS Community AI
    RWS Community AI said:
    "Question improvement suggestion": Please provide the operating system you are using. Also, it would be helpful if you could share any error messages you encountered during this process.

    I am using Windows 11.

    RWS Community AI said:
    Step 5: Click on "New" to add a new rule. In the "Rule Editor", you can specify the conditions for the content you want to extract. For example, you can set the rule to extract all content.

    There is not "New" button available. In the tab "Enable embedded content processing" I can choose between:

    - Extract in defined document structure

    - Extract in all paragraphs.

    Shall I select one of them?
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