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Where do you create new roles regarding MultiTerm? In GroupShare or in the Administrator in MultiTerm?

Johanna Mauch

Hi all,

I am a little confused. I wanted to create a new role for both MultiTerm 2019 and for Studio 2019 (including access to MultiTerm in Studio). So I created the roles in GroupShare 2017 and could assign these roles to a user. I was also able to log in to Studio as that user, but I could not add a new term to the termbase (Icons are greyed out) although the user has the correspondig permissions.

I can also log in to MultiTerm. However, in the MultiTerm Administrator the new role I created does not exist and my user is therefore not assigned to the termbase.
Where do I need to create the roles? Do I need to create MultiTerm roles in the MultiTerm Administrator? Will they then also be shown in GroupShare?

Thanks in advance.

Johanna
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    Hello

    This is a very good question.

    Creating roles in MultiTerm is tricky, because if anything is ill-defined or left out later it is hard to investigate where the issue is coming from.
    The access rights in MultiTerm and in GroupShare are not connected, they work separately - creating a role in one will not appear in the other. And as a rule of thumb the access rights added to users in GroupShare and in MultiTerm should be synchronized.

    So in this case a solution would be then to check the access rights / role in MultiTerm. Right-clicking on the role type under Restrictions on the Administration tab will help you see where the role is added to in terms of GroupShare:
    Screenshot of Trados Studio's Edit Restriction dialog box showing Users and GroupShare roles list with guest, testreviewer, and GroupShare Roles like bkbp, Translator, Power User, Guest, Project Manager, MultiTerm Guest, and Trados Org Admin selected. Restriction members section is visible with names like sa, super, and External Translator listed.

    However, to make sure as this requires quite a specific setup with the custom roles you have created please contact your account team at SDL who will be happy to advise you on the correct setup for what you would like to achieve.

    Hope this helps.

    Best wishes,
    Greta
    emoji


    Generated Image Alt-Text
    [edited by: Trados AI at 1:30 PM (GMT 0) on 5 Mar 2024]
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    Hello

    This is a very good question.

    Creating roles in MultiTerm is tricky, because if anything is ill-defined or left out later it is hard to investigate where the issue is coming from.
    The access rights in MultiTerm and in GroupShare are not connected, they work separately - creating a role in one will not appear in the other. And as a rule of thumb the access rights added to users in GroupShare and in MultiTerm should be synchronized.

    So in this case a solution would be then to check the access rights / role in MultiTerm. Right-clicking on the role type under Restrictions on the Administration tab will help you see where the role is added to in terms of GroupShare:
    Screenshot of Trados Studio's Edit Restriction dialog box showing Users and GroupShare roles list with guest, testreviewer, and GroupShare Roles like bkbp, Translator, Power User, Guest, Project Manager, MultiTerm Guest, and Trados Org Admin selected. Restriction members section is visible with names like sa, super, and External Translator listed.

    However, to make sure as this requires quite a specific setup with the custom roles you have created please contact your account team at SDL who will be happy to advise you on the correct setup for what you would like to achieve.

    Hope this helps.

    Best wishes,
    Greta
    emoji


    Generated Image Alt-Text
    [edited by: Trados AI at 1:30 PM (GMT 0) on 5 Mar 2024]
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