Backing up Publications in their entirety (with history)

Hi everyone, authoring for one of our 65 or so products could move out of our Info Dev organization soon. We know how to back up all the currently active content for the associated docs (Publication exports, publishing to DITA XML, publishing to Tridion formats at particular stages, etc.). But folks are concerned about retaining previous object versions (i.e. before the current one, and for ALL objects within a Publication's hierarchy) as well. Does anyone know if there is a way to do that? Thanks for any help you can provide.

Paul M. (Trellix) 

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  • Hi Paul - if I understand correctly, you need a copy of all versions of pub(s) x. If there's aren't a huge number of pubs and/or versions, you can just select each version of each pub, one at a time, and export the objects through the Publication Report in the web UI. If you localize, you will need to export each language and version separately as well. Here are the steps:

    To export publications from one Tridion Docs instance for import into another (or to simply have copies of for backup or other purposes):

    1. Open Tridion Docs Content Manager (Web Client)
    2. Navigate to the chosen publication
    3. Select the publication version
    4. Click the Reports button (middle pane)
    5. Default selections are typically fine: Low, EN and no Compare option
    6. Click Show Report button
    7. Click Export Publication button
    8. Click Close button and exit report
    9. Repeat process for other publications to be exported
    10. Navigate to the exported zip on the server, and save it to whatever system you have in mind. 

    Having done this many times myself, I suggest putting together a list of everything you need to export and working through it methodically.  Good luck Slight smile

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  • Hi, thank you!! Originally I was looking for some magical way to export all objects for in a Publication's history (including Publication versions) in one operation (because I was feeling too lazy). But this is an elegant alternative and I totally concur, it's the only way to address the client's requirements in Tridion. Thank you again for the help!!

    Paul M.

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